As we’ve already addressed the person, we remove their name from the address block by disabling the option “Insert recipient’s name in this format:”Īs we only address individuals in our example we also disable the option “Insert company name”.Press ENTER again to start a new line and insert the address by pressing the “Address Block” button.“Please verify your contact details that we have on file and either confirm it to us or provide us updated information.” Press OK to close the dialog and then press ENTER to start a new line in the document.Please be aware that you need to type a space at the end of the word in order not to have it “stick” to the name of the addressee.So instead of selecting “Dear ” you can also type “Hello “. Note that you can type freely in the format fields.Select the greeting line that you want and which greeting line to use when no proper information is found from the contact information.Insert a greeting line by pressing the “Greeting Line” button.Now it is time to start writing your message with variables. Step 3: Create the message with Contact fields The Mail Merge tab in the Ribbon of Word as part of a Microsoft 365 subscription. Your screen should now look something like this.Ī new document will open. Message subject line: (you can modify this later too) At the bottom of the dialog set the “Merge options” to.“Only selected contacts” if you manually selected the contacts from the Contacts folder that you want to address.“All contacts in current view” if you filtered your view so that only the contacts that you want to address are visible.Verify if the correct options are set for contacts.Home-> option group: Actions-> button Mail Merge Home-> press the ellipsis (…) button on the right-> button Mail Merge… Now that we’ve selected the contacts, it is time to start the Mail Merge. View-> option group: Arrangement-> Categories Set your View to the “List” or “Phone” view. ![]()
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